The purpose of this policy is to:

• Protect the rights, dignity, and safety of participants

• Ensure informed consent for image and media use

• Safeguard children and vulnerable persons

• Maintain brand integrity and ethical representation

• Comply with privacy and legal obligations

This policy applies to:

• Photography, videography, and audio recording

• Live streaming and digital content

• Marketing, promotional, and archival use

• All Pageanz Worldwide events, training, rehearsals, and community activities

It applies to:

• Staff, contractors, volunteers

• Media representatives

• Participants, contestants, and titleholders

• Partners and sponsors

All media use must:

• Be respectful and non-exploitative

• Reflect dignity, inclusion, and professionalism

• Avoid sexualisation or misrepresentation

• Protect privacy and confidentiality

• Prioritise safeguarding at all times

5.1 Adults

Informed consent must be obtained for photography or recording, either:

• In writing

• Through registration or participation agreements

5.2 Children & Vulnerable Persons

For children and vulnerable persons:

• Written consent from a parent, guardian, or authorised representative is required

• Additional care must be taken to avoid identifying or sensitive imagery

• No content may be used in a sexualised, exploitative, or inappropriate manner

Consent may be withdrawn at any time, subject to practical limitations.

Approved images and recordings may be used for:

• Marketing and promotional purposes

• Educational and training materials

• Media and communications

• Organisational records and archives

Use must align with the purpose for which consent was provided.

The following is strictly prohibited:

• Use without consent

• Use outside agreed purpose

• Alteration that misrepresents individuals

• Sexualised or degrading imagery

• Use of images of children or vulnerable persons without authorisation

• Sale or licensing of images without approval

Media representatives must:

• Be approved by Pageanz Worldwide

• Comply with event rules and safeguarding requirements

• Respect privacy and boundaries

• Follow instructions from Pageanz Worldwide staff

Unauthorised media activity may result in removal from the venue.

Media files will be:

• Stored securely

• Accessed only by authorised persons

• Managed in accordance with privacy and records management policies

Individuals may request withdrawal of consent for future use.

Where content has already been published, Pageanz Worldwide will take reasonable steps to remove or cease use where practicable.

Breaches may result in:

• Immediate cessation of media use

• Removal from events or activities

• Termination of engagement

• Revocation of titles or affiliations

• Legal action where appropriate

This policy must be read alongside:

• Child & Vulnerable Persons Safeguarding Policy

• Privacy Policy

• Intellectual Property & Brand Protection Policy

• Social Media & Public Communications Policy

This policy will be reviewed:

• Every two years

• Following incidents or legal changes

• When organisational needs change

All individuals engaging with Pageanz Worldwide acknowledge their responsibility to comply with this Media, Photography & Image Use Policy.