The purpose of this policy is to:

• Establish clear principles for sponsorships and partnerships

• Ensure ethical alignment and reputational protection

• Define approval, management, and termination processes

• Protect children, vulnerable persons, and participants

• Safeguard intellectual property and brand integrity

• This policy applies to:

  • Corporate sponsors

  • Commercial partners

  • Community and not-for-profit partners

  • Media and promotional partners

  • In-kind sponsors and service providers

  It applies to all Pageanz Worldwide activities including:

  • Events and pageants

  • Training and education programs

  • Community and advocacy projects

  • Digital platforms and media

• Breach policy

• Conflict with values or safeguarding commitments

All sponsorships and partnerships must:

• Align with Pageanz Worldwide values and mission

• Respect safeguarding, health & safety, and DEI commitments

• Be transparent and documented in writing

• Avoid conflicts of interest

• Protect the dignity and wellbeing of participants

Pageanz Worldwide will not enter into partnerships that:

• Conflict with safeguarding or child protection standards

• Promote discrimination, exploitation, or harm

• Undermine the organisation’s reputation or values

• Create real or perceived conflicts of interest

• Exert inappropriate influence over judging, outcomes, or governance

All sponsorships and partnerships must:

• Be reviewed by management

• Be approved in accordance with delegated authority

• Be documented in a written agreement

High-risk or high-value partnerships may require governing body approval.

All sponsorships and partnerships must be governed by a written agreement outlining:

• Scope and duration

• Roles and responsibilities

• Financial or in-kind contributions

• Branding and intellectual property use

• Conduct and safeguarding expectations

• Termination provisions

Partners may only use Pageanz Worldwide branding:

• As expressly permitted in writing

• In accordance with brand guidelines

• For the agreed term and purpose

All rights cease immediately upon termination of the agreement.

Sponsors and partners must:

• Act ethically and professionally

• Comply with Pageanz Worldwide policies

• Respect participants, staff, and volunteers

• Avoid conduct that could bring the organisation into disrepute

Breaches may result in immediate termination.

Sponsors and partners must:

• Comply with safeguarding requirements

• Avoid direct unsupervised contact with children or vulnerable persons

• Respect consent, privacy, and dignity at all times

Any safeguarding concerns will be treated as serious and escalated immediately.

Any actual or perceived conflicts of interest must be:

• Declared prior to entering an agreement

• Managed in accordance with the Conflict of Interest Policy

Pageanz Worldwide reserves the right to:

• Monitor sponsor and partner conduct

• Review alignment throughout the partnership

• Require corrective action where necessary

Pageanz Worldwide may terminate a sponsorship or partnership immediately if:

• Policies are breached

• Reputational risk arises

• Safeguarding concerns are identified

• Legal or ethical concerns emerge

Termination may occur without compensation where justified.

All sponsorship and partnership agreements will be:

• Stored securely

• Managed in accordance with records and privacy policies

This policy will be reviewed:

• Every two years

• Following significant partnership issues

• When organisational or legal requirements change

All sponsors and partners acknowledge their responsibility to comply with this Sponsorship & Partnerships Policy.