The purpose of this policy is to:

• Prevent conflicts of interest from influencing decisions

• Promote transparency and accountability

• Protect the integrity of governance, judging, management, and operational processes

• Ensure confidence among participants, partners, sponsors, and the public

This policy applies to:

• Directors and governance members

• Management and staff

• Contractors and consultants

• Volunteers

• Judges, coaches, mentors, and trainers

• Partners and affiliates

• Any person involved in decision-making or evaluation processes

It applies to decisions relating to:

• Governance and management

• Judging, selection, or ranking processes

• Sponsorships and partnerships

• Procurement and financial decisions

• Appointments, awards, and recognitions

Conflict of Interest
A situation where an individual’s personal, professional, or financial interests could improperly influence, or be perceived to influence, their duties.

Types of Conflict

• Actual: A direct conflict exists

• Potential: A conflict may arise in the future

• Perceived: A reasonable person could perceive a conflict

Conflicts may include, but are not limited to:

• Family, personal, or romantic relationships with participants

• Financial interests or benefits

• Sponsorship or commercial relationships

• Coaching, mentoring, or training relationships with contestants

• Prior involvement that may compromise impartiality

All covered individuals must:

• Declare any actual, potential, or perceived conflict of interest

• Disclose conflicts as soon as they arise

• Update disclosures if circumstances change

Failure to disclose a conflict is considered a serious breach of this policy.

Pageanz Worldwide will maintain a conflicts register where appropriate, recording:

• Nature of the conflict

• Date of disclosure

• Management strategy

Once disclosed, conflicts may be managed by:

• Excluding the individual from discussion or decision-making

• Restricting access to information

• Reassigning responsibilities

• Implementing independent oversight

• Requiring withdrawal from roles or activities

The management approach will depend on the nature and severity of the conflict.

Judges and evaluators must:

• Declare conflicts prior to judging

• Recuse themselves where conflicts exist

• Follow judging integrity guidelines

Undeclared conflicts in judging may result in:

• Disqualification of results

• Removal from judging roles

• Further disciplinary action

All decisions must be:

• Made objectively

• Documented appropriately

• Free from undue influence

Where conflicts exist, the highest standard of transparency will apply.

Pageanz Worldwide will:

• Monitor compliance with this policy

• Review disclosures regularly

• Take corrective action where required

Failure to comply with this policy may result in:

• Formal warning

• Removal from decision-making roles

• Termination of engagement

• Revocation of titles or affiliations

• Referral to external authorities where required

This policy must be read alongside:

• Governance & Management Policy

• Code of Conduct

• Complaints & Disputes Resolution Policy

• Sponsorship & Partnerships Policy

This policy will be reviewed:

• Every two years

• Following identified conflicts or governance issues

• When organisational or legislative changes occur

All individuals covered by this policy acknowledge their obligation to disclose and manage conflicts of interest in accordance with this policy.