The purpose of this policy is to:

• Protect the reputation and integrity of Pageanz Worldwide

• Ensure consistent, respectful public messaging

• Prevent misinformation, harm, or reputational damage

• Safeguard participants, particularly children and vulnerable persons

• Clarify expectations for online and public conduct

This policy applies to all individuals associated with Pageanz Worldwide, including:

• Directors and governance members

• Management and staff

• Contractors and consultants

• Volunteers

• Contestants and participants

• Judges, coaches, mentors, and trainers

• Partners, sponsors, and affiliates

This policy applies to:

• Official Pageanz Worldwide accounts

• Personal accounts where Pageanz Worldwide affiliation is stated or implied

• Media interviews and public statements

• Online forums, messaging platforms, and digital communities

• All public communications must reflect:

  • Integrity and professionalism

  • Respect and cultural safety

  • Accuracy and accountability

  • Safeguarding awareness

  • Brand alignment

5.1 Authorised Spokespersons

Only authorised individuals may:

• Speak to media on behalf of Pageanz Worldwide

• Issue official statements

• Represent organisational positions publicly

All media enquiries must be directed to management or the designated spokesperson.

5.2 Accuracy & Approval

Official communications must:

• Be accurate and factual

• Avoid speculation or commentary on unresolved matters

• Be approved where required

Individuals must ensure that:

• Personal opinions are not presented as official positions

• Confidential, sensitive, or internal information is not shared

• Content does not undermine Pageanz Worldwide values or policies

• Titles, affiliations, and branding are used responsibly

Where affiliation with Pageanz Worldwide is visible, conduct must remain professional at all times.

The following conduct is strictly prohibited:

• Posting defamatory, misleading, or false information

• Engaging in public disputes relating to Pageanz Worldwide

• Sharing internal communications, complaints, or disputes

• Harassment, bullying, or discriminatory content

• Sexualised or exploitative content involving participants

• Posting images or content of children or vulnerable persons without consent

• Misuse of logos, branding, titles, or intellectual property

All online activity must comply with:

• Child & Vulnerable Persons Safeguarding Policy

• Privacy and data protection obligations

Safeguarding concerns arising online will be treated with the same seriousness as in-person concerns.

In situations involving:

• Complaints or disputes

• Safeguarding matters

• Legal issues

• Reputational risk

Individuals must not post, comment, speculate, or engage publicly.

All communications will be managed centrally by Pageanz Worldwide.

Pageanz Worldwide reserves the right to:

• Monitor public references to the organisation

• Request removal of inappropriate content

• Respond publicly where necessary to protect reputation or safety

Any concerns regarding inappropriate online conduct must be reported promptly through:

• Management

• Complaints & Disputes Resolution process

• Whistleblower process (where applicable)

Breaches of this policy may result in:

• Request to remove content

• Formal warning

• Suspension or removal from roles or events

• Termination of engagement

• Revocation of titles or affiliations

• Referral to external authorities where required

Serious breaches may result in immediate action.

Relevant online content may be:

• Captured

• Documented

• Stored securely

For investigation and compliance purposes.

This policy will be reviewed:

• Every two years

• Following serious incidents or changes in digital platforms

• When legislation or organisational needs change

By representing or engaging with Pageanz Worldwide publicly or online, individuals acknowledge their responsibility to comply with this Social Media & Public Communications Policy.