The purpose of this policy is to:

• Establish a structured approach to risk management

• Reduce the likelihood and impact of adverse events

• Support compliance with legal and contractual obligations

• Protect participants, particularly children and vulnerable persons

• Safeguard organisational reputation and continuity

This policy applies to all Pageanz Worldwide activities, including:

• Governance and management decisions

• Events, pageants, and competitions

• Training, rehearsals, and community projects

• Digital platforms and online delivery

• Financial and commercial operations

• Partnerships, sponsorships, and travel

It applies to all directors, staff, contractors, volunteers, and representatives.

Risk management at Pageanz Worldwide is guided by the following principles:

• Proactive identification rather than reactive response

• Proportional controls based on risk level

• Shared responsibility across the organisation

• Continuous review and improvement

• Transparency and accountability

Risks may include, but are not limited to:

• Health & Safety Risks

• Safeguarding Risks

• Reputational Risks

• Operational Risks

• Financial Risks

• Legal & Compliance Risks

• Digital & Data Security Risks

• Environmental & External Risks

Risks may be identified through:

• Planning and risk assessments

• Incident and near-miss reports

• Complaints and feedback

• Changes in operations or environment

• External factors such as legislation or public events

All individuals are encouraged to report potential risks promptly.

Identified risks will be assessed based on:

• Likelihood of occurrence

• Potential impact or severity

• Existing controls

Risks will be prioritised accordingly.

Controls may include:

• Policy development and enforcement

• Training and supervision

• Environmental or operational changes

• Insurance coverage

• Contingency planning

The hierarchy of controls will be applied where appropriate.

Pageanz Worldwide will maintain a risk register where appropriate, documenting:

• Identified risks

• Risk ratings

• Control measures

• Responsible persons

• Review dates

Governing Body

• Provide oversight of risk management

• Ensure appropriate systems are in place

• Review significant or strategic risks

Management

• Implement risk management processes

• Monitor and report risks

• Ensure staff and volunteers understand responsibilities

Staff, Contractors & Volunteers

• Identify and report risks

• Follow risk controls and procedures

• Participate in risk mitigation efforts

Incidents and near misses must be reported promptly.

Pageanz Worldwide will:

• Investigate incidents

• Implement corrective actions

• Escalate serious risks to governance

• Activate emergency or crisis management procedures where required

This policy operates alongside:

• Health & Safety Policy

• Child & Vulnerable Persons Safeguarding Policy

• Emergency & Crisis Management Policy

• Governance & Management Policy

Where overlap exists, the highest standard of protection applies.

Risk management practices will be:

• Reviewed regularly

• Updated following incidents or changes

• Evaluated for effectiveness

Failure to comply with this policy may result in:

• Corrective action

• Disciplinary measures

• Removal from activities or roles

• Termination of engagement

This policy will be reviewed:

• Every two years

• Following major incidents or risk events

• When organisational or legislative changes occur

All persons engaging with Pageanz Worldwide acknowledge their responsibility to identify and manage risks in accordance with this policy.