The purpose of this policy is to:

• Define governance and management roles and responsibilities

• Support ethical leadership and accountability

• Ensure compliance with legal, regulatory, and contractual obligations

• Promote effective decision-making and risk management

• Align organisational strategy with operational delivery

This policy applies to:

• Directors and governing body members

• Executive leadership and management

• Staff, contractors, and volunteers

• Committees, advisors, and representatives acting on behalf of Pageanz Worldwide

The governing body (or Directors) holds overall responsibility for the organisation and provides strategic leadership and oversight.

Key responsibilities include:

• Setting the strategic direction and vision

• Ensuring legal and regulatory compliance

• Overseeing financial sustainability and accountability

• Approving policies and major organisational decisions

• Monitoring organisational performance and risk

• Upholding safeguarding, health & safety, and ethical standards

Pageanz Worldwide governance is guided by the following principles:

• Integrity and ethical conduct

• Transparency and accountability

• Inclusivity and respect

• Cultural safety and social responsibility

• Responsible stewardship of resources

Executive & Operational Management

Management is responsible for the day-to-day operation of Pageanz Worldwide and for implementing the strategic direction set by the governing body.

Management responsibilities include:

• Delivering operational plans and programs

• Managing staff, contractors, and volunteers

• Ensuring compliance with organisational policies

• Managing risks and incidents

• Maintaining effective communication with stakeholders

• Ensuring safe, inclusive, and professional environments

Delegation of Authority

The governing body may delegate authority to management for operational matters while retaining oversight and accountability.

Delegations must be:

• Clearly documented

• Appropriate to the role and responsibility

• Reviewed regularly

Directors / Governing Body

Directors are responsible for:

• Acting in the best interests of the organisation

• Exercising due care, diligence, and skill

• Avoiding conflicts of interest

• Maintaining confidentiality

• Ensuring appropriate governance systems are in place

Management

Management is responsible for:

• Operational leadership

• Policy implementation

• Financial management and reporting

• Staff and volunteer supervision

• Incident and risk reporting

• Continuous improvement

Staff, Contractors & Volunteers

All representatives of Pageanz Worldwide must:

• Act professionally and ethically

• Comply with organisational policies

• Follow lawful and reasonable instructions

• Uphold safeguarding and health & safety requirements

• Report concerns, risks, or breaches promptly

Pageanz Worldwide maintains a proactive approach to risk management.

This includes:

• Identifying and assessing organisational risks

• Implementing controls and mitigation strategies

• Monitoring and reviewing risks regularly

• Ensuring compliance with applicable laws, regulations, and contracts

• Maintaining insurance coverage where appropriate

The governing body is responsible for:

• Financial oversight and accountability

• Approving budgets and significant expenditures

• Ensuring accurate financial reporting

• Protecting organisational assets

• Ensuring funds are used for their intended purpose

All directors, managers, and key personnel must:

• Declare actual, potential, or perceived conflicts of interest

• Act transparently and in good faith

• Remove themselves from decision-making where conflicts exist

A conflicts register will be maintained where appropriate.

Pageanz Worldwide is committed to:

• Ethical leadership

• Fair and respectful treatment of all stakeholders

• Zero tolerance for discrimination, harassment, or exploitation

• Upholding safeguarding and child protection principles

Decisions will be made:

• In the best interests of the organisation

• With appropriate consultation where required

• Based on accurate and relevant information

• With due consideration of risk and impact

Pageanz Worldwide promotes:

• Clear communication between governance and management

• Transparent reporting and accountability

• Constructive feedback and continuous improvement

Failure to comply with this policy may result in:

• Review of role or responsibilities

• Disciplinary action

• Removal from governance or management positions

• Termination of engagement

• Further action where required by law

This policy will be reviewed:

• At least every two years

• Following significant organisational or legislative change

• After serious incidents or governance concerns

All individuals in governance, management, or representative roles acknowledge their responsibility to comply with this Governance & Management Policy.